Pre-shipment Inspection

Checks before dispatch

The inspection can cover product identity, specifications, quantity, appearance, packaging, labels and loading arrangements. The agreed purchase order and inspection instructions provide the basis for recording conformity and exceptions.

Sampling or full inspection

The parties agree the sampling plan or the extent of a full inspection in advance. A sampled inspection describes the sample examined and should not be presented as an examination of every unit.

Inspection timing and payment documents

Inspection may be arranged at production, packing or loading stages. Where a contract or letter of credit requires specific wording or documents, provide those requirements before the assignment.

Hong Kong and mainland coordination

Provide the factory or warehouse address, goods-ready date, contact person and access arrangements. Hench can coordinate Hong Kong and mainland assignments through its office network, subject to the agreed scope.

How to arrange the survey

1. Send the shipment or incident details, location, timing and contact person.
2. Agree the scope, access, documents and reporting requirements.
3. Arrange attendance and preserve the relevant evidence.
4. The surveyor records observations, photographs and measurements within the agreed scope.
5. Receive the report and discuss any related assessment or follow-up requirements.